Medaille College File Server Acceptable Use Policy – Faculty/Staff

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Overview:
 
The file server has been designed to provide users with a secure, backed-up space, to store data and files. It is much more secure than storing files and data on your computer's local hard drive. Over time, we have seen many members of the Medaille College community lose their critical data due to disk failures, theft, viruses and accidental deletion, among other things. We have configured the file server to be as secure and reliable as possible. Its hard drives are set up in a replicated mode (called a RAID), which ensures that, even in the event of a hard disk failure, no data is lost. These disks are also backed up every night. 
 
I. Use the MAVS1 file server as your primary work-related storage location.
 
The primary function of our MAVS1 file server is to provide a secure storage facility for Medaille College work files. Some of you are only mapped to your personal folder while others have access to multiple storage locations.  Your network drive(s) can be used the same way you use your hard drive. Open and save your work files directly from the file server. Do not save your work files to your local hard drive and then copy them to the file server. This is not necessary, and it wastes disk space.
 
 
II. Use the Medaille College MAVS1 file server for work-related files only.
 
It is not OK to store personal files such as photos, music, or movies on the server.
 
Also, do not save on the server any files from your "Windows" folder or the "Program Files" folder, such as Microsoft Office, iTunes, etc. These only work on your local hard drive, and can be restored only from original media, thus there is no advantage to saving them on the server. Most of the files you want to save to the server are what you would normally save to "My Documents," such as correspondence, data files, Word documents, Excel files, etc.
 
Many of these inappropriate file types can be identified by such extensions as: mp3, mp4, exe, dll, jpg, mpg, wav, wmv, gif, bmp, sys. There are more, but these are the most common.
 
The system administrator will periodically scan the files on the file server for inappropriate, non-work-related file types, and you will be given a chance to remove the files, before removal by the administrator. The system administrator will NOT be looking at the content of your files, but, rather for the file name extensions listed above.