Microsoft OneDrive

Microsoft OneDrive

Quick Start Guide

New to Microsoft OneDrive? Use this guide to learn the basics.

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Microsoft OneDrive Quick Start Guide layout
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OneDrive Mobile
The OneDrive mobile app supports personal, work and school accounts on iOS & Android, can be downloaded from the app stores

Microsoft OneDrive Mobile App Guide
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Create or upload files and folders
You can create New files and folders or upload existing files and folders from your device.
In OneDrive, select Upload > Files. Or select a location in OneDrive and drag and drop files or folders from your device.

OneDrive create or upload files and folders

 

Copy Link
You can also share a file by copying the link and pasting it in email, IM, a webpage, or a OneNote page.
In OneDrive, select a file and then select Copy link. Copy the link and then paste it in the destination.

OneDrive copy link

 

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Share files

The files and folders you store in OneDrive are private until you decide to share them. You can stop sharing at any time. You can grant Edit or View permissions for recipients and set time limitations on a file to specify when it will no longer be accessible. In OneDrive, select a file and then select Share.

ONeDrive Share file

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Save and Open files in Office apps

(Requires Microsoft 365, Office 2019, or Office 2016) You can save or open Office documents in OneDrive from the Office apps. In any Office document, select File > Save a Copy, choose your OneDrive, and then pick the folder where you want to save the file. To open a file stored on OneDrive, select File > Open, choose your OneDrive, and then select the file.

OneDrive Open File in Office Apps

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Sync files and folders

Sync your files and folders in OneDrive to your computer, so you can access them even when you’re offline. When you are back online, changes you or anyone else make will sync automatically. In Windows 11, select Start, type OneDrive, and sign-in to OneDrive on your PC. In other versions of Windows or Mac, get the OneDrive sync app from onedrive.com/download.

OneDrive Sync Files

 

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View sync activity

You can view sync activity from the OneDrive activity center by selecting the OneDrive icon in the Windows taskbar. You can also go directly to the OneDrive folder in File Explorer and find more Help & Settings. Users on Mac have a similar experience.

OneDrive View sync activity

 

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