Microsoft Teams

Microsoft Teams

Quick Start Guide
New to Microsoft Teams? Use this guide to learn the basics.

 

Microsoft Teams Overview Diagram

 

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Sign in

In Windows, click Start Teams - windows icon  > Microsoft Teams.
On Mac, go to the Applications folder and click Microsoft Teams.
On mobile, tap the Teams icon. Then sign in with your Microsoft 365 username and password. (If you’re using Teams free, sign in with that username and password.)

Teams  SIgn IN screenshot

Pick a team and channel

A team is a collection of people, conversations, files, and tools—all in one place.
A channel is a discussion in a team, dedicated to a department, project, or topic.
Select Teams teams - teams icon and choose a team. Pick a channel to explore Posts, Files, and
other tabs.

Teams - 'Pick a team and channel' screenshot

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Start a conversation

With the whole team... Select Teams teams - teams icon, pick a team and channel, write your message, and click Send teams - send icon.

With a person or group... Click New chat teams - 'new chat' icon, type the name of the person or group in the To field, write your message, and click Send teams - send icon.

Teams - 'Start a conversation' screenshot

Start an impromptu meeting

Click Meet now teams - 'meet now' icon under the area where you type a message to start a meeting in a channel. (If you click Reply, then Meet now teams - 'meet now' icon, the meeting is based on that conversation.) Enter a name for the meeting, then start inviting people.

Teams - 'Start an impromptu meeting' screenshot

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Make video and audio calls

Click Video call teams - 'meet now' icon or Audio call teams - 'audio call' icon to call someone from a chat. To dial a number, click Calls teams - 'audio call' icon on the left and enter a phone number. View your call history and voicemail in the same area.

Teams - 'Make video and audio calls' screenshot

@mention someone

To get someone’s attention, type @, then their name (or pick them from the list that appears). Type @team to message everyone in a team or @channel to notify everyone who favorited that channel.

Teams - '@mention someone' screenshot

Reply to a post

Channel posts are organized by date and then threaded. Find the thread you want to reply to, then click Reply. Add your thoughts and click Send teams - send icon.

Teams - 'Reply to a post' screenshot

Add an emoji, meme, or GIF

Click Sticker teams - 'sticker' icon under the box where you type your message, then pick a meme or sticker from one of the categories. There are also buttons for adding an emoji or GIF.

Teams - 'Add an emoji, meme, or GIF' screenshot

Stay on top of things

Click Activity teams - 'activity' icon on the left. The Feed shows you all your notifications and everything that's happened lately in the channels you follow. To set up notifications for a channel, choose ... next to the channel name, then Channel notifications.

Teams - 'Stay on top of things' screenshot

Share a file

Click Attach teams - 'attach' icon under the box where you type messages, select the file location and then the file you want. Depending on the location of the file, you’ll get options for uploading a copy, sharing a link, or other ways to share.

Teams - 'Share a file' screenshot

Add a tab in a channel

Click teams - 'plus' iconby the tabs at the top of the channel, click the app you want, and then follow the prompts. Use Search if you don’t see the app you want.

Teams - 'Add a tab in a channel' screenshot

Work with files

Click Files teams - 'files' icon on the left to see all files shared across all of your teams.
Click Files at the top of a channel to see all files shared in that channel.
Click More options ... next to a file to see what you can do with it. In a channel, you can instantly turn a file into a tab at the top!

Teams - 'Work with files' screenshot

Search for stuff

Type a phrase in the command box at the top of the app and press Enter. Then select the Messages, People, or Files tab. Select an item or use the filters to refine your results.

Teams - 'Search for stuff' screenshot

Add apps

Click Apps teams - 'apps' icon on the left. Here, you can select apps you want to use in Teams,
choose the appropriate settings, and Add.

Teams - 'Add apps' screenshot

Get help in Teams

Click Help on the left, then choose Topics, Training, or What’s new. In help, browse the tabs or search for a topic you’re interested in.

Teams - 'Get help in Teams' screenshot

Next steps with Microsoft Teams

See what’s new in Office
Explore the new and improved features in Microsoft Teams and the other Office
apps. Visit https://go.microsoft.com/fwlink/?linkid=871117 for more
information.

Get free training, tutorials, and videos for Microsoft Teams
Ready to dig deeper into the capabilities that Microsoft Teams has to offer?
Visit https://go.microsoft.com/fwlink/?linkid=2008318 to explore our free
training options.

Send us your feedback
Love Microsoft Teams? Got an idea for improvement to share with us? On the left side of the app, click Help > Give feedback. Thank you!