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IT > IT Tech Updates > March 2006 IT Tech Updates - March 2006  The IT Technology Update: This electronic bulletin is published by the Office of Contents: 2.
Issues with Outlook Web Access 3.
PDF it. 5. Security Flaws: Mac Users Warned of
Vulnerabilities 6.
Reminder: Update Personal Information in Banner 7.
Outlook Training during Spring Break 8. New Way to Access Library Databases 9. Hyperion training available WebCT News
To ensure that all important correspondence is reliably delivered to each individual, all members of the Medaille community will be assigned an Official Medaille Email Address, commonly of the form: all.your.names@medaille.edu. This address will be used for all college email correspondence lists, for populating lists for classes, and for the official online directory. Also,
we no longer use the default of first initial combined with last name for the
creation of user ids. All new userids are created via our accounts system, and
are a combination of the person’s initials followed by a random number. In
general, this address remains the same throughout one's association with the
University. The
Official Email address will appear in Medaille’s Banner Administrative
System within 12 hours of activation.
2. Issue with
Outlook Web Access Some
people are getting a “page not found” error when trying to access
Outlook via the web from off campus. This issue came to light after the
upgrade we did on exchange. This is caused by having an automatic sign on to Outlook.
You must now disable that for the web access to work.
3. PDF it. PDF
(Portable Document Format) is special file format created by Adobe
Systems Inc. Documents in this format can
be distributed electronically across the web and on a variety of platforms all
the while retaining their original look. With
the use of Adobe's PDF reader program, documents originally created by any
number of programs (word processors, spreadsheets, desktop publishing programs,
etc.) appear on the screen exactly as they were meant to look. These
facsimiles can be viewed electronically or printed. The Drop in H209 or call Chet at x2128 to reserve a PC.
The Regular hours will resume on Saturday, March 18th.
5. Security Flaws: Mac Users Warned of
Vulnerabilities After many long moons of hearing
warnings about security flaws in the Windows operating system, Macintosh users
now have worries of their own. This past week Apple announced two security
flaws, one in its Safari web browser and the other a vulnerability that enters
via Bluetooth connections. For details and instructions on how
to protect your Mac OS X system, see http://www.drexel.edu/irt/support/mac_support/saf_sec_upd_02212006.html.
6. Reminder: Update
Personal Information in Banner Have you checked your personal
information in Banner recently? The accuracy of personal information is the
responsibility of each individual. You should check whenever you've had a
change - or once each term just on general principles. Log in to MedailleOne (http://one.medaille.edu), click on
the Employee Services or Faculty Services tab and
explore the information in the Banner Services box in the upper
left-hand quadrant of the screen. If you find things that need to be
corrected, contact the Human Resources department at (716) 880-2313 or email at hrismed@medaille.edu.
7. Outlook Training during
Spring Break The Information Technology Office is
offering Outlook training during Spring Break. We will be having 2 sessions on
the main campus, and 2 sessions at the To register for these sessions
please visit http://alpsite.medaille.edu/it/outlook.asp. Look for more training opportunities in
upcoming IT Updates. We are currently planning our next Excel class. If you need further training, and
haven’t seen it offered, please send an email to helpdesk@medaille.edu and we will see
about scheduling a class. If you can’t wait for a class and
have a current issue, you may send email to helpdesk@medaille.edu and we will
contact you.
8. New Way to Access Library Databases There is a new way to access the databases that the library
offers. MedailleOne has a new link for the Library Databases. All you need to do to access Proquest or Ebsco or any of the
other databases the library subscribes to is to log into your MedailleOne account (http://one.medaille.edu) and click on the Library
Databases link in the Medaille Resources
located on the Welcome tab. This will take you to the Medaille Library Database web page,
with a listing of our databases. Just click on the database you want to access
it. No additional log in required.
9. Hyperion training available Hyperion, the software used for adhoc
Banner reporting – is available. Training is held on Wednesdays 12:30-2:00
in H215. Reservations are required. Contact the IT department at 716-880-2282 to reserve your seat. Your Department Head must ok your access to Hyperion. Bring
a signed copy of http://www.medaille.edu/college/it/ferpa.pdf
to your training session.
If
you are having WebCT problems and have access to email, please use our new email contact – WebCT@medaille.edu. This account is
monitored by several staff members, and is monitored on weekends and over
holidays. The
WebCT email account may also be given out to your students. There
is also a plethora of Webct information available from Drexel at http://www.drexel.edu/irt/services/webct/vista/index.html.
*How Can I Have a
Place for My Class in WebCT? Each semester, once the registrar
enters the course schedules in Banner, a corresponding course is automatically
created in WebCT. If you are assigned as the instructor for a course, it will
appear in your course listing. As students are registered for the course, they
are automatically enrolled in the WebCT course. *How Do My Students
View PDF Files in WebCT? If they have already installed the
Adobe Acrobat Reader, they should be able to view PDF files without any
additional changes. If they don't have the Adobe Acrobat
Reader installed, send them to the Adobe Acrobat site, http://www.adobe.com/support/downloads/main.html#Readers,
and download the free Reader application. This will be needed to read PDF
files. *How Do My Students
View PowerPoint Files in WebCT? If they have Microsoft Office
installed on their computer, PowerPoint should be included. They shouldn't need
to do anything extra to read a PowerPoint file. If they do not have Microsoft Office
installed, Microsoft provides a free reader application, which can be
downloaded from: Free Power Point Reader Application - Click Here *How Do My Students
View Word Files in WebCT? If they have Microsoft Office
installed on their computer, Word should be included. They shouldn't need to do
anything extra to read a Word file. If they do not have Microsoft Office
installed, Microsoft provides a free reader application, which can be
downloaded from: Free Word Reader Application - Click Here *How Do My Students
View An Excel File in WebCT? If they have Microsoft Office installed
on their computer, Excel should be included. They shouldn't need to do anything
extra to read an Excel file. If they do not have Microsoft Office
installed, Microsoft provides a free reader application, which can be
downloaded from: Free Excel Reader Application - Click Here * Horizon
Wimba, a WebCT Vista PowerLink, has features that enable you to add
voice to your Section. Find them in the More Tools area on the left side of the
screen when the Build tab is active. To see a demo, go to * The HTML Creator is now enhanced. You have more fonts and formats,
and the spell check feature is easier to use. * When you activate the Power View tab, it is easy to reorganize
your course elements. * The Content Inventory tab provides a quick way to add or remove
tools on the Course Toolbar, and to control the availability and options of
your course elements. * Edit
Paging exists throughout * When you View Audit History in the Grade Book area,
you get a log of every change and comment you have entered in the Grade Book.
You can export the log.
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